How to verify VAT TRN in UAE: A Complete Guide

Value Added Tax (VAT) was introduced in the UAE on January 1, 2018, as part of the government’s strategy to diversify revenue sources and reduce dependence on oil income.

VAT is a consumption tax applied at each stage of the supply chain, ultimately paid by the consumer. It plays a crucial role in funding public services, such as healthcare, education, and infrastructure, which benefit the entire nation.

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Understanding VAT and Its Mechanism

VAT in the UAE is generally set at a standard rate of 5%. This tax is added to most goods and services except for zero-rated and exempt items:

• Zero-Rated Items: Includes exports, international transport of passengers and goods, and certain healthcare services.
• Exempt Items: Comprises residential property rentals, specific financial services, and bare land transactions.

The VAT mechanism involves charging VAT at each stage of the supply chain. For instance, a manufacturer charges VAT on its sales to a retailer, and the retailer charges VAT to the consumer. The VAT collected at each stage is credited against the VAT paid on inputs, ensuring that only the net VAT amount is passed on to the consumer.

What is a Tax Registration Number (TRN)?

A Tax Registration Number (TRN) is a unique identifier issued by the Federal Tax Authority (FTA) to businesses that are registered for VAT in the UAE. It serves as a legal identity for VAT transactions, and businesses are required to display their TRN on all VAT invoices, tax credit notes, and other VAT-related documentation.

This helps in ensuring that businesses are authorized to charge VAT and comply with UAE tax regulations.

Why VAT Verification is Essential

VAT verification is crucial for businesses and consumers alike. For businesses, ensuring that their TRN is valid helps maintain compliance and avoid legal penalties. For consumers, verifying the TRN of businesses they deal with ensures that VAT charges are legitimate. Instances of fraudulent activities, such as businesses charging VAT without a valid TRN, can lead to financial losses for both consumers and the government.

How to Verify a TRN in UAE

Verifying a TRN in the UAE is straightforward and can be done online through the FTA e-services portal:

1. Visit the FTA e-services portal.
2. Navigate to the TRN Verification section.
3. Enter the TRN number and click 'Verify.'
4. The portal will confirm whether the TRN is valid and associated with a registered business.

Alternatively, verification can be done by contacting the FTA via phone at 600 599 994 or by email at info@tax.gov.ae for assistance with TRN-related inquiries.

Steps to Obtain a Valid TRN for Your Business

Businesses in the UAE must register for VAT if their taxable supplies and imports exceed AED 375,000 annually. Those with supplies between AED 187,500 and AED 375,000 can opt for voluntary registration. The registration process involves:

1. Sign up for an EmaraTax Account: Register through the Federal Tax Authority (FTA) website and activate your account.
2. Access the EmaraTax Dashboard: Log into your EmaraTax account.
3. Create a New Taxable Person Profile: Set up a profile for the taxable person within your account.
4. View Taxable Person Account: Click “View” to access the taxable person account.
5. Register for VAT: Click on “Register” under the “Value Added Tax” section.
6. Complete the Registration: Fill out the registration form with accurate information, attach the required documents, and submit your application.
7. Receive the TRN: Once your application is approved, the FTA will issue a Tax Registration Number (TRN) typically within 20 working days. The TRN is required for all VAT-related transactions.

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Common Issues and Mistakes in VAT Compliance

Compliance with VAT regulations is critical for businesses, but common mistakes include:

• Incorrect Registration or Deregistration: Not registering when required or failing to deregister when eligible can result in fines.
• Inadequate Record-Keeping: Businesses must maintain accurate records of all transactions for at least five years.
• Late or Incorrect VAT Filing: VAT returns must be filed quarterly, with details of all taxable supplies and VAT amounts due. Late or incorrect filings can attract penalties.

Reporting VAT Fraud

Consumers and businesses should report any suspected VAT fraud, such as businesses operating without a valid TRN or charging VAT without remitting it to the government. Reports can be made directly to the FTA through their official channels. This helps in maintaining a fair and compliant business environment in the UAE.

Benefits of Complying with VAT Regulations

Proper VAT compliance provides several benefits:

• Legal Protection: Avoidance of fines and legal issues associated with non-compliance.
• Reputation: Enhances business credibility and trust among customers and partners.
• Financial Efficiency: Accurate VAT management allows businesses to reclaim VAT paid on business expenses, thus reducing costs.

FAQs on VAT and TRN in UAE

1. What is the difference between zero-rated and exempt items under VAT?

Zero-rated items are taxable at a 0% rate, allowing businesses to claim input VAT on their purchases. Exempt items are not subject to VAT, and businesses cannot claim input VAT for expenses related to exempt supplies.

2. How long does it take to receive a TRN after registration?

Typically, the Federal Tax Authority (FTA) issues a TRN within 20 working days after the registration application is approved. However, processing time can vary depending on the application’s accuracy and the FTA’s review process.

3. Can I verify a TRN for any business in the UAE?

Yes, consumers and businesses can verify the TRN of any UAE business through the FTA e-services portal to confirm its validity and ensure the business is authorized to charge VAT.

4. What happens if a business fails to display its TRN on VAT invoices?

Failing to display a valid TRN on invoices is a compliance violation and can result in penalties from the FTA. Businesses must include their TRN on all VAT-related invoices and documents to avoid fines.

5. Do businesses need to file VAT returns if they make no taxable sales?

Yes, even if no taxable sales were made, registered businesses must file a VAT return on time, declaring their taxable and non-taxable activities. A "nil" return may be submitted if no VAT is due.

6. Can a business deregister for VAT?

Yes, businesses can apply for VAT deregistration if their taxable supplies fall below the mandatory registration threshold or if they cease operations. Deregistration must be done through the FTA to avoid penalties.

7. What is the penalty for late VAT filing in the UAE?

Late VAT filing incurs a penalty starting from AED 1,000 for the first instance and increases for subsequent offenses. Additional penalties may apply for overdue VAT payments.

8. Is VAT applicable on imported goods?

Yes, VAT applies to imported goods in the UAE. Businesses must account for VAT on imports, and registered businesses can claim input VAT on these goods if they are used for taxable activities.

9. How is VAT refunded for tourists in the UAE?

Tourists can receive VAT refunds on eligible purchases made during their visit to the UAE. Refunds are processed through designated refund points at airports, malls, and other locations across the country.

10. What should businesses do if their VAT return is incorrect after filing?

If an error is discovered in a VAT return, businesses should submit a voluntary disclosure to the FTA to correct it. This helps avoid further penalties and maintain compliance.

Conclusion

VAT verification and compliance are essential for the smooth functioning of businesses in the UAE. By understanding VAT rules, ensuring TRN validity, and complying with regulations, businesses can avoid penalties and contribute positively to the UAE's economy. For consumers, verifying VAT charges ensures transparency and helps maintain trust in the market.