How to Register VAT for a New Company in the UAE

Value Added Tax (VAT) was introduced in the UAE on January 1, 2018, at a standard rate of 5%. For businesses operating in the UAE, VAT registration is a crucial step to ensure compliance with the Federal Tax Authority (FTA) and to operate lawfully in the market. If your new company’s taxable turnover meets or exceeds the mandatory registration threshold of AED 375,000, VAT registration is a legal requirement. Even if your company’s turnover is below this amount, voluntary registration can offer certain advantages, such as input VAT recovery.

In this blog, we will guide you through the step-by-step process of registering for VAT in the UAE, from understanding the requirements to submitting your application to the FTA.

Why VAT Registration is Important for Your Business

Before diving into the registration process, let’s explore why VAT registration is vital:

• Compliance: Businesses with taxable supplies or expenses above the threshold must register to comply with UAE laws.
• Input VAT Recovery: Registered businesses can reclaim VAT paid on purchases, reducing overall costs.
• Business Credibility: VAT registration establishes your business as a legitimate, compliant entity, boosting trust with customers and partners.

Step-by-Step Guide to Registering for VAT in the UAE

1. Assess Your Eligibility

First, determine whether your business is eligible or required to register for VAT. Consider the following criteria:

• Mandatory Registration: If your taxable supplies and imports exceed AED 375,000 per year, registration is mandatory.
• Voluntary Registration: If your taxable supplies and imports are between AED 187,500 and AED 375,000 annually, you can choose to register voluntarily.
• New Businesses: If you anticipate that your turnover will exceed the mandatory threshold within the next 30 days, you must register.

2. Gather the Required Documents

To complete your VAT registration, you will need to provide specific documentation and details about your business. These typically include:

• Trade License: A copy of your company’s trade license.
• Emirates ID: Copies of the Emirates ID of the company’s owner(s) and authorized signatory.
• Contact Details: Company address, contact number, and email.
• Bank Details: Information on your business bank account.
• Business Activities: A detailed description of your business activities.
• Financial Records: Documentation of annual turnover and supporting documents like invoices, if applicable.

Pro Tip: Ensure that all documents are valid and accurate to avoid delays in the registration process.

3. Create an FTA Account

To register for VAT, you must create an account on the Federal Tax Authority (FTA) e-Services portal:

1. Visit the FTA Portal: Go to www.tax.gov.ae.
2. Sign Up: Click on the “Sign Up” button and complete the registration form with your company details.
3. Activate Your Account: You will receive a verification email. Follow the link to activate your FTA account.

4. Complete the VAT Registration Form

Once you have an active FTA account, log in to the e-Services portal to start the VAT registration process:

1. Access the Registration Form: Click on “Register for VAT” on the FTA dashboard.
2. Provide Business Information: Enter details such as your business name, trade license number, and Emirates ID of the business owner(s).
3. Specify Business Activities: Describe your business activities and provide a breakdown of expected taxable supplies and imports.
4. Upload Required Documents: Attach copies of your trade license, Emirates ID, and other required documents.
5. Declare Your Turnover: Provide accurate information about your annual turnover and taxable supplies.

5. Submit the Registration Application

After completing the form and attaching the necessary documents:

1. Review the Information: Double-check all entries to ensure accuracy.
2. Submit the Application: Click “Submit” to complete the registration process.
3. Receive a Tax Registration Number (TRN): If your application is approved, you will receive a Tax Registration Number (TRN), confirming your VAT registration status.

Tips for VAT Compliance After Registration

1. Issue VAT-Compliant Invoices

As a VAT-registered business, you must issue VAT-compliant invoices for all taxable supplies. Ensure that each invoice includes:

• Business Name and TRN: Your company’s name and Tax Registration Number.
• Date of Issue: The date the invoice was issued.
• Description of Goods/Services: Clear description of the goods or services provided.
• Total Amount and VAT: Breakdown of the total amount, including the VAT amount charged.

2. File VAT Returns on Time

VAT-registered businesses are required to file VAT returns periodically, usually on a quarterly basis. Filing must be done via the FTA e-Services portal, where you will:

• Report Output VAT: VAT collected on sales and supplies.
• Report Input VAT: VAT paid on purchases and business expenses.
• Pay Any Due VAT: Settle any outstanding VAT liabilities with the FTA.

3. Maintain Accurate Records

To ensure compliance, maintain accurate records of all financial transactions, including:

• Sales and Purchase Invoices
• Credit and Debit Notes
• VAT Returns and Payments

The FTA requires businesses to keep records for a minimum of 5 years.

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Conclusion: Simplifying VAT Registration for Your Business

VAT registration is a vital step for businesses operating in the UAE, ensuring compliance with local regulations and providing benefits such as input VAT recovery and enhanced credibility. By following a structured approach to registration and maintaining compliance with FTA requirements, you can effectively manage your business’s VAT obligations.

Need help with VAT registration for your new business in the UAE? Contact us for expert guidance and tailored solutions.